Continuous Improvement

At the Humboldt County Office of Education

California’s System of Support

The overarching goal of California’s system of support is:

To help local educational agencies (LEAs) and their schools meet the needs of each student they serve, with a focus on building local capacity to sustain improvement and to effectively address disparities in opportunities and outcomes.

Differentiated Assistance

What does differentiated assistance mean?

County superintendents, the California Department of Education, charter authorizers, and the California Collaborative for Educational Excellence provide differentiated assistance for LEAs and schools, in the form of individually designed assistance, to address identified performance issues, including significant disparities in performance among student groups.

California’s new accountability and continuous improvement system is based on a three-tiered framework, with the first tier made up of resources and assistance that is made available to all local educational agencies. Differentiated assistance is the second tier of assistance that one or more agency is required by statute to provide to local educational agencies or schools that meet certain eligibility criteria. The third tier is intensive intervention, which is generally required based on persistent performance issues over a specified period of time.

-Source: ACSA.org

How is eligibility for differentiated assistance determined?

Qualification for differentiated assistance under California’s accountability system is based on criteria set by the State Board of Education. While this system continues to evolve, the overarching structure centers on the eight state priorities under the Local Control Funding Formula, which are measured by both the state (color-coded rating) and local (met, not met rating) indicators, reported annually in the California School Dashboard.

-Source: ACSA.org

LEA Criteria for Differentiated Assistance
LCFF State Priority Areas 1–5 LCFF State Priority Areas 6–10
Basic (Priority 1) Teacher Assignments, Access to Standards Based curriculum, appropriate facilities

  • Not met for Two or More Years on Local Performance Indicator
School Climate (Priority 6)

  • Red on Suspension Rate Indicator, or
  • Not Met for Two or More Years on Local Performance Indicator
Implementation of State Academic Standards (Priority 2)

  • Not Met for Two or More Years on Local Performance Indicator
Access to a Broad Course of Study (Priority 7) -Course Access

  • Not Met for Two or More Years on Local Performance Indicator
Parent Engagement (Priority 3)

  • Not Met for Two or More Years on Local Performance Indicator
Outcomes in a Broad Course of Study (Priority 8) – Student Outcomes

  • Red on College/Career Indicator
Pupil Achievement (Priority 4)

  • Red on both English language arts and math tests, or
  • Red on English language arts or math test and Orange on the other test, or
  • Red on the English Learner Progress Indicator (EL student group only)
Coordination of Services for Expelled Pupils – COEs Only (Priority 9)

  • Not Met for Two or More Years on Local Performance Indicator
Pupil Engagement (Priority 5)

  • Red on Graduation Rate Indicator, or
  • Red on Chronic Absence Indicator
Coordination of Services for Foster Youth – COEs Only (Priority 10)

  • Not Met for Two or More Years on Local Performance Indicator

-Source: CDE.ca.gov

How does an LEA get out of Differentiated Assistance?

The Dashboard results are updated every fall based on the most recent year of data available. The criteria are applied each year. Improving the performance of the student group(s) that met the criteria will mean that in future years the student group will no longer meet the criteria and the school district will no longer be eligible for differentiated assistance.

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Phase 1: Understand

A. DA Induction – Introduce districts either individually or collectively to the DA process.

B. Develop District DA Team – HCOE DA Lead works with district leader(s) to identify local DA team. The team examines strengths and weaknesses including assumptions and bias.

C. Dashboard Analysis – DA Lead facilitates a deep dive into the California Dashboard supported by HCOE data support personnel.

D. Local Measures Analysis – Team Identifies additional data useful for examining the challenge in question. Data Visualization and Reporting Manager develops custom reports and dashboards for districts.

E. Systems Analysis (E.G. FIA) – DA Lead and Team conducts a systems analysis or leverages existing tools deployed (e.g. FIA)

F. Root Cause Analysis – DA Lead conducts a root cause analysis. Typical Improvement Science tools used during the RCA include the fishbone, five-whys protocol, driver diagram, empathy interviews, student surveys, etc…

 

 

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Phase 2: Plan

A. Synthesis of Findings – Summarize and agree upon findings for performance and system strengths and weaknesses. Review strengths, weaknesses and areas of need, identify what was determined by the deeper inquiry of a single area of need, include reference of effective evidence-based programs aligned to LEA goals.

B. HCOE Differentiated Assistance Team meets monthly or on an as-needed basis to share district interactions, DA updates, and needs. 

C. Additional supports are identified during this phase which includes members of the HCOE DA Team, HCOE employees or third-party resources.

 

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Phase 3: Act

A. Develop Differentiated Assistance Plan (DAP) – Upon completion of the synthesis of findings (Snapshot). District leaders meet with the County Superintendent, Assistant Superintendent, Director of Learning Support Services and HCOE DA Lead to develop the DAP.  The purpose of the DAP is to develop a plan of action, formalize resource requests (e.g. instructional coaching, alternatives to suspension, etc.). LEAs use PDSA (Plan Do Study Act) cycles to implement, test and measure change.

B. Progress Monitoring – Once DAP is in place, the process transitions to progress monitoring to assess impact, identify additional resources, and evaluate the effectiveness of treatment.

C. Districts will also be invited to participate in a county-wide Network Improvement Community (NIC) beginning in the Summer of 2019. focusing on Continuous Improvement, Improvement Science and LCFF Priorities.

 

HCOE’s Differentiated Assistance Team

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